SAVE Cascadia Chapter 2016-2017 Board Year Board Meeting April 11, 2018

Meeting Attendance Sign-in Sheet April 2018

April 11, 2018
Board/Business Meeting Agenda/Minutes
Attendance : Steven Paget, Blane Long, Joel Davis, Ann Jamison, Trent Eakin, Ann Jamison, Laurie Dennis and David Hamilton.
Reports:
Treasurer’s – Joel noted there is approximately $6800.00 in the account. First quarter revenue of approximately $85.00. Future expenditure will be a $1,000 sponsorship of the WIFI at the 2018 International Conference.
Program/Professional Development Committee – None
Communications/Outreach Committee – None
Advocacy/Legislative Committee – None
Election Committee – Laurie Dennis and David Hamilton are the new Board Members.
General – None
Old Business Topics:
1. Cascadia Website: define vision and functional goals for website; update home page and post meeting notes, etc.; update the board officer list; when the new chapter president takes office, the president to write a personal welcome statement for posting on the home page.
2. Chapter Effectiveness Submission: consider as a guide for setting Chapter goals; how to use chapter funds to leverage chapter effectiveness and grow membership; consider submitting for Chapter Effectiveness Award
3. Gathering and reporting of performance metric data – identify a champion for this effort
New Business Topics:
1. Certify election results and welcome new board members; usher out the old. Moved by Steven, seconded by Blane. Passed unanimously. Steven will send a Thank You email to the candidates.
2. Appoint new officers. Joel continue as Treasurer – approved unanimously. Blane volunteered for Secretary – approved unanimously. Laurie nominated for president – approved unanimously. David Hamilton volunteered for Vice president – approved unanimously.
3. Assign responsibilities/volunteer for board responsibilities, i.e. communications, website maintenance, programming, etc. John Boatman will define what the Communication and Outreach Committee role and goals will be (including membership growth). David Hamilton will draft roles and goals for the Programming/Professional Development, with Steven Paget. Joel will define the Advocacy/Legislative Committee roles and goals. Accepted unanimously. Proposals will be provided by May 15 to Laurie.
4. Open committees to non-board membership. Future discussion once committees are established.
5. Select Cascadia representatives to the Business Meeting at the Conference. Laurie and Blane will represent the Chapter. Ann will back up if needed.
6. Consider how we want to structure the reduced number (4) of Chapter meetings.
a. Board meetings should be staggered away from the Chapter Meetings to allow for improved planning between meetings. Unanimously agreed that the President and Vice President to discuss.
7. Programs and locations for upcoming meetings. To be addressed by the new Board.
8. Consideration of proposal for the chapter to host Fundamentals I Training. Steven Paget proposed having multiple people from the chapter deliver a Fundamentals 1 Training for Chapter participants. The Board supported the concept. Steven will lead the effort with help from other board members.
9. Gathering and reporting of performance metric data – champion for this effort? Moved and seconded that this be addressed by the Legislative and Advocacy Committee. Passed unanimously.
10. Encourage Cascadia membership to vote in the upcoming national election and for the bylaws changes. Ann will send email to the membership encouraging participation in the two National Elections.
Summary:
Action Items
1. Steven will send a Thank you to the individuals who participated as candidates in the election.
2. The following individuals will develop role and goal statements for the following committees:
a. John Boatman will define what the Communication and Outreach Committee role and goals will be (including membership growth).
b. David Hamilton will draft roles and goals for the Programming/Professional Development, with Steven Paget.
c. Joel will define the Advocacy/Legislative Committee roles and goals.
Proposals will be provided by May 15 to Laurie.

3. Laurie and Blane will represent the Chapter at the SAVE International Conference, Ann will provide back-up if needed.

4. Steven Paget will lead development of a local fundamentals 1 training, supported by several members of the Board.

5. Ann will send an email to the membership encouraging their participation in the National Board election and the passage of the revised Bylaws.

6. Ann will email new Board information to the membership

7. Laurie will develop a new president message for the web page.
Board Meeting Schedule – To be developed.
Minutes prepared by Ann Jamison. If you have corrections or modifications, please email to ann@teamRHA.com .

SAVE Cascadia Chapter 2016-2017 Board Year Board Meeting November 13, 2017

SAVE Cascadia Chapter Sign-In Sheet_November 2107
Location:
HNTB, 600 108th Street, Suite 900, Bellevue, WA/Telecom
Attendees: Steven Sazan, President; Ann Jamison, Secretary; Joel Davis, Treasurer; Trent Eakin, Member-at-Large
Meeting (Meet and Greet 6:00 PM, Dinner 6:30 PM, Presentation)
Attendees: See Attached Sign-in Sheet
1. Presidents Message
2. Treasurers Report
1. Current Chapter Balance (September 2017 Chapter Activity Report) = $6,416.49
2. Recent Activity:
• Payment to Ann Jamison for January Chapter Meeting Expense = $17.46
• Revenue from SAVE National* = $787.50
3. Brief Discussions
• Holiday party
i. $1,000 advance
ii. Joel pick menu
iii. Limited alcohol purchase by SAVE Cascadia Chapter
• Upcoming meetings
i. December 11, 2017
ii. January 10, 2018 – Blane Organizing – for Olympia at HDR
iii. February 8, 2018 – Trent Eakin Organizing – HDR in Bellevue
iv. March 9, 2018 –
• APWA presentation ideas – continue to discuss ideas for this for the October 2018 APWA Conference. Doug Smith will reach out while at the Spring Conference to APWA Washington to see if APWA is interested.
i. Potential Topic requiring data collection: Collecting performance data for Washington (or national) projects.
4. Presentation
• Schedule Review as a key element of VE
i. See presentation
5. Meeting Adjourned at 7:55PM

SAVE Cascadia Chapter 2016-2017 Board Year Board Meeting October 8, 2017

SAVE Cascadia Chapter Sign-In Sheet_October 2107

Location:
Telecom
Attendees: Steven Sazan, President; Ann Jamison, Secretary; Joel Davis, Treasurer; Trent Eakin, Member-at-Large
Meeting called to order 7:30
1. Introductions
2. Treasurers Report
o Current Balance $5646.47
3. Report from the Chapter Presidents Meeting SAVE Conference
o Brainstorming and discussion of how to grow the Chapter:
– Interview a client about a VE success story, then publish and article
– Focus on the audience for VE, as opposed to practitioners
– Joint Chapter Meetings with other Chapters
– Quarterly mini-conference or presentation
o VP of Marketing Position is available
4. Chapter 2017/18 Focus Areas/Roles and Responsibilities:
• Each Board Member needs to take on organizing each meeting:
o September – Steven will organize the Meeting – Second Wednesday (September 13)
o October –
o November – Trent Eakin at HDR/Steven Topic
o December – Joel will organize
o January – HDR in Olympia – Blane will organize
• Topic Ideas:
o Rahul Nagalkar will try to arrange a project tour of a Sound Transit Project
o Designate a technology officer for the chapter to arrange and operate the telecom equipment.
o Tag into Holly to have a joint meeting with the Alberta people.
o Laurie in Tacoma doing her CMGC presentation
o Ann doing her conference presentation
• Outreach and communications committee
o Outreach to legislature
o Outreach to UW
o Department of Commerce person that Eric Meng knows
5. Action Items
o Eric will send performance measures for VE (Ann will send out)
o Steven Paget will organize the September meeting
o Steven will set the agenda and plan the location or phone information for the 1st Board Meeting in October.
The meeting adjourned at 8:30.
The next meeting will be November 13, 2017

SAVE Cascadia Chapter 2016-2017 Board Year Board Meeting August 28, 2017

SAVE Cascadia Chapter Sign-In Sheet_2107_August 28

Cascadia SAVE Chapter Notes
August 28, 2017
1. Introductions
2. Treasurers Report

o Current Balance $5646.47
o Petty Cash Account-
Not allowed to open a bank account or credit cards
Not permitted to have a petty cash account

3. Report from the Chapter Presidents Meeting SAVE Conference
o Brainstorming and discussion of how to grow the Chapter:
– Interview a client about a VE success story, then publish and article
– Focus on the audience for VE, as opposed to practitioners
– Joint Chapter Meetings with other Chapters
– Quarterly mini-conference or presentation
o VP of Marketing Position is available
4. Chapter 2017/18 Focus Areas/Roles and Responsibilities:
• Each Board Member needs to take on organizing each meeting:
o September – Steven will organize the Meeting – Second Wednesday (September 13)
o October –
o November
o December –
o January – HDR in Olympia – Blane will organize
• Topic Ideas:
o Rahul Nagalkar will try to arrange a project tour of a Sound Transit Project
o Designate a technology officer for the chapter to arrange and operate the telecom equipment.
o Tag into Holly to have a joint meeting with the Alberta people.
o Laurie in Tacoma doing her CMGC presentation
o Ann doing her conference presentation
• Outreach and communications committee
o Outreach to legislature
o Outreach to UW
o Department of Commerce person that Eric Meng knows
5. Action Items
o Eric will send performance measures for VE (Ann will send out)
o Steven Paget will organize the September meeting
o Steven will set the agenda and plan the location or phone information for the 1st Board Meeting in October.
The meeting adjourned at 6:35.
The next meeting will be September 13, 2017

 

SAVE Cascadia Chapter 2016-2017 Board Year February 9 2017 Chapter Meeting

Date: February 9, 2017
Location: Best Western Plus Executive Inn, 200 Taylor Avenue N., Seattle, WA,
Attendees: (See attached sign in sheet)

Chapter Meeting (5:00PM to 7:35 PM)

Introductions

SAVE Cascadia Chapter Sign-In Sheet_2107_February

Chapter Meeting

This was a Joint Meeting with AACE. There was no Board meeting.

  1. Networking
  2. Technical_Presentation_ SAVE Cascadia Chapter- Feb 9 2017
    1. David Hamilton, Hamilton Risk-Value presented on Numerical Bias of Construction/Risk Teams vs Project Actual Bid Results.

 

The scope of this presentation explores the dynamics of risk identification, risk distribution types (Normal, BetaPert, etc.) and the resulting impact upon design teams, project budgets and owners. A case study of a water treatment plant project will highlight the risk bias and the intricate effects upon the design team and owner PM staff from final document preparation through bidding. The positive result in the industry is that more risks are being identified, addressed and mitigation measures initiated prior to bidding. The PowerPoint presentation is attached.

Board Meeting

There was no Board meeting at this Joint SAVE/AACE Meeting.

 

SAVE Cascadia Chapter 2016/2017 Board Year: January, 2017 Chapter Meeting

Date:  January 24, 2017
Location:  Hainline Offices, Seattle, WA
Attendees: (See attached sign in sheet)

Board and Chapter Meeting (5:00PM to 7:37PM)

Introductions

SAVE Cascadia Chapter Sign-In Sheet_2017 January

Chapter Meeting

  1. Networking
  2. Presentation

Pat Miller – Performance Measures

Pat Miller of RHA, LLC presented on Performance Measures.  Performance (function)-based Decision Making-January 2017

Board Meeting    (Board meeting Opened at 7:23 and closed at 7:37)

  • Treasurers Report – Joel Davis informed us the Chapter has $4,035.50 in the Treasury
  • Opening a petty cash account – The Board discussed opening a Pretty Cash account to provide immediate reimbursement for small expenses.  Larger expenses will be reimbursed with receipts submitted to SAVE International.  It was unanimously agreed that a Petty Cash Fund of $250.00 would be opened by the Treasurer.
  • Outreach to UW Engineering Students about VE – This item was delayed for discussion at a later meeting.
  • PDH training planning for next year – This item was delayed for discussion at a later meeting.
  • Best Practices Manual for Virtual Meetings – This item was delayed for discussion at a later meeting.
  • Expanding participation in the Chapter – This item was delayed for discussion at a later meeting.
  • It was noted that Officer Nominations are commonly completed in March with Elections in April.  The March meeting is in Olympia, which may make nominations difficult.  Teresa Platin and Steven Thompson’s terms are up in 2017.

Future Meetings:

  • Joint Meeting with AACEI – February 9, 2017 (sponsor John Boatman)
  • March 8th Meeting – In Olympia Region (Sponsor Blane Long)
  • April 10, 2017 – NEED A SPONSOR, SPEAKER and LOCATION – Teresa Platin noted she would ID a location and potential topic for this meeting.
  • May 10, 2017 – NEED A SPONSOR, SPEAKER and LOCATION

 

 

SAVE Cascadia Chapter 2016/2017 Board Year: December 12, 2016 Chapter Meeting – Holiday Party

Date:  December 12, 2016
Location:  Rock Bottom Brewery, Seattle, WA
Attendees: (See attached sign in sheet)

Board and Chapter Meeting (5:30 to 8:15)

Introductions

SAVE Cascadia Chapter Sign-In Sheet_2106_December

Board Meeting

This was the Chapter Holiday Party and No Board Meeting was held.

Chapter Meeting:

 

Steven Thompson Greeted everyone, outlined a few of our future meeting presentations and wished everyone a great holiday season.  The party was enjoyed by all.

image001

Presentation – There was no presentation

SAVE Cascadia Chapter 2016/2017 Board Year: November 9, 2016 Chapter Meeting

Date: November 9, 2016
Location: Vince’s Italian, Renton, WA
Attendees: (See SAVE Cascadia Chapter Sign-In Sheet_2106 November )

Board and Chapter Meeting (Board Meeting 6:25 PM to 7:25PM)

Introductions

Board Meeting

  1. Approve Minutes of October 10th Meeting: The meeting Minutes were approved.

 

  1. Treasurer Report: The balance in October was $5,145, after expenses the November balance will be $4,980.  Other chapters seem to have larger balances and Joel will research how they are operating their events. Joel is researching how the Chapter can set up to reimburse people for expenses and collect payments. Joel will report back at a future meeting.  Consideration of having a petty cash fund to reimburse free meals for speakers and new attendees.

 

John Langer brought up a suggestion to get a hot spot to facilitate virtual meetings when there isn’t WIFI available at the venue.  Steve Thompson will look further into the hot spot expenses.  Consideration of a pay as you go hot spot.

 

The group selected the Saison option/Hors de oeuvres and dessert with no bar or tour with an approximate cost $1,600 if 25 people attend.

 

  1. Future Events

 

Joel -January – performance measures (panel with Rahul, Mark Gable, WSDOT, Laurie Caltrans and maybe Randy Earlywine would be a good future speaker). January meeting at Meng Offices.

 

Joint Meeting with AACE – John Boatman will coordinate with the AACE Board about a joint event in April or May

 

Blane – February in the south (Confirm)

 

Possible group discussion meeting with Teresa on resiliency planning (Steve Kirk has a presentation for Teresa to check into) – possible spring event.

Joel suggested doing a presentation to the UW students of the value program

 

    1. Summary of the Board Meeting: All at the Chapter Meeting attended to Board meeting so no summary was presented.

Chapter Meeting

Meeting closed at 7:25

Presentation – John Langer, Life Cycle Costing Presentation_November 2016